The Business Support Factory


by | Dec 28, 2018 | Tools & Apps

As a Solopreneur you use a calendar, right? Maybe it is a paper based or online, maybe even both. It sure is one of the most used tools  together with emails. However, are you using it wisely?

I would love for you to open your calendar right now. How does it look? Organised and clean or is it more of a ‘to do’ list/appointment tool? Do you feel calm and in control or cringe when you look at the week/month ahead?

For many, calendars can be overloaded and untidy. This posts’ aim is to show you how to tidy it up and ways to make it work for you.

First things first, I would like you to answer these questions:

  • What are you using? Online or paper or both?
  • How many calendars do you have (if online – your own and shared with others)?
  • Who has access to your calendar?
  • How are you using them? What for?
  • Do you use colour coding?
  • When & how do you update them?

Your answers to these questions already provide you with an indication if you are using it efficiently and to your benefit or not.

Do you remember the exercise I showed you in ‘Gain an overview of your current business admin tasks’? Especially the colour coding process? I would love for you to try to apply this to your calendar.

Below are a few more points that can assist you with how you use it:

  • Gain an understanding of what it currently looks like
  • Become clear on what you use your calendar for – business and/or private?
  • What type of items are in your calendar – appointments only or tasks you need to do as well?
  • Use specific colours to block out time/add appointments, events, etc
  • Who needs access to your calendar and why?

When it comes to colour coding, I recommend no more than four colours. Keep it simple and focused and clean.

If you are not already doing this, then please block out time for your family and private commitments, as well as things related to self-care. Although you might do this already, I want to ensure that you actually PUT IT IN THE CALENDAR.. This means you are 100% sure this time is blocked out and you can share it with your partner, too!

Another point to consider is if using a paper calendar can compliment your online one: It can be one of those planners, which include goals, mindset and journal space (For example, Antplanner or Passion Planer) or a simple, over the counter one (week to week for example).

Which means both work side by side with you to simplify and streamline that part of your business. Your online one for appointments, etc. and a paper one for those areas such as your daily gratitude, goals, vision, etc.

Whichever way you choose to go with your calendar, being clear and consistent in how you use it is one of the key components of your life coaching business foundation.

Do you have any questions? Are you stuck with your calendar and how to use it best? I am here to help you in this area, please get in touch so we can have a chat.